Microdyne’s Business Continuity Plan – 3/25/2020

 

Updated 3/25/2020

The State of California has shut down all non-essential businesses and asked citizens to stay home as of 3/19/2020.

Microdyne is planning on staying open, based on Homeland Security Guidelines.

Microdyne is a certified Medical Device Manufacturer with the FDA and is licensed through the California Department of Public Health, Food and Drug Branch.

Each department will continuously review, implement and enforce our Coronavirus plan.

  1. Microdyne is planning to stay open. We make essential items for medical, cleaning and food supply.
  2. We have already implemented safety precautions and we will continue to make our employees our top priority.
    1. Increased instruction on social distancing, signage throughout building.
    2. Increased work space cleaning.
  3. Non-production staff will work remotely when possible.
  4. Only employees are allowed at Microdyne.
  5. Shipping will be the only location for non-employees to check in. Non-employees should not be permitted to go beyond shipping desk.
  6. Employees must be vigilant.
    1. No one with a temperature, or a cough may enter the building.
    2. Anyone with a family member that develops a cough or temperature may not enter the building.
    3. Sign Off, verbal communication of rules, daily review.
    4. Provide a letter for employees that we are essential (letter head).
    5. Employees must communicate with managers about any issues, missed work, and health during this time.
    6. Employees must follow all social distancing policies.
  7. Set up multiple daily Zoom calls for departments. Management, production, customer service, sales & shipping.

Production

  1. Expedite communications with customers, vendors, employees, and stakeholders.
  2. Determine status of vendors production and delivery.
  3. Production status updates. Scheduling will stay the same unless noted. Changed schedules must be communicated to customer.
  4. We must call and schedule ALL finished goods to be picked up ASAP. We can’t guarantee delivery anymore and they should be here as soon as possible.
  5. Be prepared to move jobs around, priority given to items that are tied to Essential Infrastructure Workforce (below).
  6. Discuss plans for less shifts, staffing issues and if we lose key employees due to health.
  7. Discuss schedules, overtime, and shift changes if necessary

Customer Service, Sales, Marketing

  1. Plan on accepting all POs at this time. Determine raw materials at the time of confirmation.
  2. Continue to move sales leads forward and close new business.
  3. Email and communicate more, through personal calls and emails, along with CRM tools.
  4. Finance and accounting, we need to invoice and get paid on a timely manner, notify customer and shipping if there are any holds on shipment.

Justification for staying open From HOMELAND SECURITY

Microdyne is a certified Medical Device Manufacturer with the FDA and is licensed through the California Department of Public Health, Food and Drug Branch.

https://cmta.net/multimedia/cisa-guidance-on-essential-critical-infrastructure-workers-1-20-508c.pdf

HEALTHCARE

Manufacturers, technicians, logistics and warehouse operators, and distributors of medical equipment, personal protective equipment (PPE), medical gases, pharmaceuticals, blood and blood products, vaccines, testing materials, laboratory supplies, cleaning, sanitizing, disinfecting or sterilization supplies, and tissue and paper towel products

FOOD AND AGRICULTURE

Food manufacturer employees and their supplier employees—to include those employed in food processing (packers, meat processing, cheese plants, milk plants, produce, etc.) facilities; livestock, poultry, seafood slaughter facilities; pet and animal feed processing facilities; human food facilities producing by-products for animal food; beverage production facilities; and the production of food packaging

TRANSPORTATION AND LOGISTICS

Employees of firms providing services that enable logistics operations, including cooling, storing, packaging, and distributing products for wholesale or retail sale or use.

Manufacturers and distributors (to include service centers and related operations) of packaging materials, pallets, crates, containers, and other supplies needed to support manufacturing, packaging staging and distribution operations

CRITICAL MANUFACTURING

Workers necessary for the manufacturing of materials and products needed for medical supply chains, transportation, energy, communications, food and agriculture, chemical manufacturing, nuclear facilities, the operation of dams, water and wastewater treatment, emergency services, and the defense industrial base.

CHEMICAL

Workers supporting the chemical and industrial gas supply chains, including workers at chemical manufacturing plants, workers in laboratories, workers at distribution facilities, workers who transport basic raw chemical materials to the producers of industrial and consumer goods, including hand sanitizers, food and food additives, pharmaceuticals, textiles, and paper products.

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